A Promotional Scheme is a temporary discount on one or more products.
Promotional schemes help businesses become successful as lower prices for a limited period of time to attract more Customers. They can be easily configured in OneOfficeERP. A Promotional scheme is linked to a pricing rule, against each slab system that will generate the pricing rule.
On creating a Promotional Scheme, the system creates a Pricing Rule. A Promotional Scheme can have multiple Pricing Rules associated with it. In OneOfficeERP, a Promotional Scheme is an easier way to manage pricing on multiple Item/Groups based on different parties and conditions.
To access the Promotional Scheme list, go to:
Home > Selling > Items and Pricing > Promotional Scheme
Before creating and using a Promotional Scheme, it is advisable to create the following first:
Note: On saving a Promotional Scheme, a new Pricing Rule is created.
If you select two or more Items and set the Min and Max Quantity. The Promotional Scheme will be applied only if the total sum of Items matches the set quantities. For example, you create a Promotional Scheme on Item 1 and Item 2 and set the Min and Max Quantity as 30, the Promotional Scheme will apply only if the total quantity is 30.
Enabling this options allows the Promotional Scheme to be applied cumulatively. You need to set the 'Min Amt' and 'Max Amt' for this.
Consider a scenario where the Min Amt is 1,500 and Max Amt is 2,000. Now, if one transaction is created for 1,400 then the Promotional Scheme will not be applied. However, on creating a second invoice of amount 600, Promotional Scheme will be applied. This happened since the total (cumulative) amount of the invoices added up to 2,000. Note that the discount will be applied only to the latest transaction that crosses the cumulative limit.
This can be useful to give discounts if a Customer buys an Item multiple times and you want to reward him with discounts/special prices.
This feature checks condition on the first Item but applies scheme/discount/rate on another Item.
For example, set Item1 and Item2 in the 'Apply Rule On' table and set 'Apply Rule On Other' on Item3. Now, if the transaction has Item1, Item2, and Item3, the Pricing Rule will apply on Item3 since the first two Items were present in the transaction.
Set whether the Promotional Scheme is for Selling of Buying the Item.
Based on your selection you can set applicability to one of the following masters.
You can also set a date interval for when the Promotional Scheme will be valid. This is useful for a sales promotion. On leaving the dates blank the Promotional Scheme will not have any time frame limit.
Currency: Setting a Currency here will cause the Promotional Scheme to be applied only when the Currency is the same in the transaction.
Rule Description: Enter a description to keep a not of what this Promotional Scheme entails.
Specify minimum qty, maximum qty, minimum amount, or maximum amount of an Item when this Promotional Scheme should be applicable.
Note that if the quantity or amount falls short or exceeds the limits set here, the Promotional Scheme will not be applied at all. However, it will be applied if you have enabled the options Mixed Conditions or Cumulative.
A Product Discount is applicable when one or more Items are free on the purchase of other Items. Most fields in this table are the same as the previous section.
The additional options are: * Same Item: If you want to give the same Item as free (product discount) on purchase of an Item, enable this checkbox. If you want to give another Item, untick and select the Item to be given as free.
In this type of promotional scheme, the user gets an option to set the discount in terms of percentage or amount based on the min quantity, max quantity, min amount and max amount on the products. Users can also configure the scheme where they can set the flat rate for the product based on the quantity or the amount of the product.
In this type of promotional scheme, the user gets an option to give a free product on purchase of the same or different product with conditions like min quantity, max quantity, min amount, max amount.
Let's understand how to configure a promotional scheme in OneOfficeERP using some examples.
Customer A has purchased 10 quantities of Britannia Cake 5 Rs packet and 5 quantities of Britannia Cake 10 Rs packet. Now, the Supplier wants to give a discount of 10% to Customer A. This Supplier also wants to give a 10 % discount to Customer B who has purchased 15 quantities of Britannia Cake 5 Rs packet.
So, the Supplier wants to apply the discount on products Britannia Cake 5 Rs, Britannia Cake 10 Rs only if his Customers have purchased 15 quantities of any product or sum of both products.
To configure this in OneOfficeERP the steps are as follows:
Customer A has purchased 30 quantities of Britannia Cake 5 Rs packet and 2 quantities of Britannia Cake 15 Rs. The Supplier wants to sell the product Britannia Cake 15 Rs at the flat rate 12. Here the original price for the product Britannia Cake 15 Rs is 15.
The Supplier wants to apply the rule only if the Customer has purchased min 30 quantities of the product Britannia Cake 5 Rs or Britannia Cake 10 Rs.
To configure this in OneOfficeERP the steps are as follows